with PMMail

Updated December 2003

Table of Contents
  1. Obtaining the Most Current Version of This Guide
  2. Introduction
  3. Overview
  4. Changing Settings in PMMail
  5. What to Expect
  6. Creating a PMMail Filter
  7. A Restriction with PMMail
  8. Take a Look at the User's Guide


Obtaining the Most Current Version of This Guide

This guide for Junk Spy was current when issued. But as programs are updated, sometimes changes are necessary in the supporting documentation. The most current version of this guide is always available to you on the Junk Spy website where you can view and/or download it.


Introduction

To effectively intercept your junk mail, Junk Spy works between your email program and your mail server. To make this possible, there are a few settings you will need to change in PMMail so that it retrieves your mail through Junk Spy. The purpose of this document is to walk you through those changes.


Overview

Normally when you get your mail, PMMail contacts your mail server and asks it for the incoming mail. However, when you are using Junk Spy, getting your mail needs to be done differently. Junk Spy will get the mail from your mail server and then PMMail will get it from Junk Spy. To do this, Junk Spy needs to know where to get the mail, so you will change PMMail to pass that information along too.

There are just two basic steps to get everything running smoothly. For each PMMail email account you'll:

All of the changes you'll make to your PMMail settings relate to retrieving email. There won't be any other changes to your PMMail configuration.

Note also that you can use Junk Spy with as many of your PMMail accounts as you want. If you have multiple accounts in PMMail, just make the changes for each account that you want Junk Spy to monitor.


Changing Settings in PMMail

To begin, open the Account Settings for the PMMail account you intend to use with Junk Spy.

Depending on which version of PMMail you are running, it will look something like this:

CAUTIONS:

First, look at the server options. If POP is not selected, you may not be able to use Junk Spy with this account. Contact support for more information.

Second, look at the POP Server field. If this contains:

  • localhost
  • 127.0.0.1
do not immediately proceed with the changes below. Entries like these usually mean that an antivirus program is checking your mail in a way that will require special settings beyond those described here. See the Antivirus Coexistance Information page on the Junk Spy website and contact support if you need more information.

Otherwise, now you are ready to make changes.

To begin,

PMMail and Junk Spy are now working together.

NOTE: If you ever need to get your mail without having it processed by Junk Spy, just change the settings above back to what they were before you started. There is no need to undo the other changes you'll be making below or to "uninstall" Junk Spy.


What to Expect

If you haven't done so already, it's time to start Junk Spy. Double click on the main program object in the Junk Spy folder.


You'll see that Junk Spy takes up very little space on your desktop.

The little z's on the right in the Junk Spy window shown above tell you that Junk Spy is snoozing, and that's how it is much of the time. It will spring into action just as soon as your email program starts to retrieve your mail. As it is working, the image will change to reflect what's being done - connecting, looking for mail, analyzing a message, checking with external junk mail resources, marking a message as junk, and so on.

Your email program now gets your mail through Junk Spy, so they are both working at the same time.

How will you know what's junk? That's easy - junk mail will be marked as "JunkEmail" in the subject of the message. Rather than having it mixed in with your other mail, you can have PMMail put it all into its own folder if you would like. In that case, you'll want to create a filter in PMMail as explained below.


Creating a PMMail Filter

Each piece of junk mail that Junk Spy detects is flagged with a special entry in the message header. By using your email program's filtering capability, you can control what happens to those junk messages. You might want to just delete them, for instance, or perhaps save them to a special folder.

Change to the Filters page in the PMMail Account Settings notebook. (If you closed it at the end of the previous step, open the settings notebook again). You may need to scroll to the right by clicking on the blue arrow. Click on the New button to create a new filter and:

The dialog should now look similar to this:

  • Click on the OK button to save your work. (Caution: Do not Cancel to close this window. If you do, the filter you created will not be saved.)
  • Then click OK again to close the Account Settings dialog.

    Now when PMMail retrieves mail, it will first pass through Junk Spy and its junk mail detection process. Any mail marked as junk will then end up in your Junk Mail folder if you selected that action.


    A Restriction with PMMail

    Junk Spy includes options to either flag and deliver the junk mail it finds or to destroy it. Some email programs require one or the other to interact properly with Junk Spy. PMMail is one such program, and it requires that junk messages be delivered rather than destroyed.

    Thus, you do not want to change the Action selection in Junk Spy's Detector Settings. It should always be set to "Flag and deliver message."

    However, this doesn't mean you can't have junk mail eliminated for you automatically. If you want the junk messages destroyed, you should select that option in your PMMail filter, as described above.

    While you don't want to change this setting, you might want to see where it is. To do so,


    Take a Look at the User's Guide

    It's time to start looking at Junk Spy's User's Guide. You'll find out more about Junk Spy's settings and other usage information.

    Right click on the white area in the Junk Spy window and you'll see the menu for Junk Spy. Information about all those menu options and Junk Spy features are explained in the User's Guide. You'll find the User's Guide is an option on Junk Spy's Help menu. You'll also find the User's Guide in the Documentation folder that's inside the Junk Spy folder put on your desktop when it was installed.

    Because the guide is on-line, it is always just a few mouse clicks away. It's a good reference that you should find useful.


    Copyright 1999 - 2003, Sundial Systems Corporation. ALL RIGHTS RESERVED.
    Junk Spy is a trademark of Sundial Systems Corporation. OS/2 is a registered trademark of International Business Machines Corporation. All other trademarks remain the property of their respective owners.