Anyone who has looked at the table of contents has surely come to the conclusion that reading this manual from cover to cover, is an unreasonable (and fortunately unnecessary).

Since different users will have different needs, each section of this manual is self-contained. You are not expected to have read all of the previous sections of the manual to find the instructions useful.

This user guide is designed to be helpful to a wide variety of users, from the very experienced, to the novice user. Each user will have different needs from this manual. To help you determine what you should read and what you can wait on, I have prepared a suggested reading list for three levels of user.

If you read each of these sections before you start using KWord, you will find that using KWord is easy.

Obviously this will not cover everyones needs. What I hope it will do, however, is help you determine which parts of the manual you need to read before you begin using KWord.

These sections will help you get started initially. You can then refer to the other parts of this manual as needed to help you with specific questions or situations.

OK, so the first question you may have is:

Why do I need to use a frames based word processor, when I am perfectly happy writing my letters on my current, page layout, word processor?

Well the good news is, adjusting to a frames based word processor is easy and once you select a template, KWord can act just like the page layout word processor you are used to. There are templates available for simple correspondence and day to day use.

When you need to generate a more complex document (newsletters, posters, etc.), however, you will not need to switch to a different application to generate these special documents. There are templates in KWord which will help you generate your newsletters or other more complicated documents.

OK. So now that you are willing to give this a try, we should talk briefly about what templates are, what templates can do for you and how you work with templates.

What are templates and what can they do for me

A template can be thought of as an initial mold for your document.

When we sit down to write a document, we already have an idea of what the final product will look like. If you are writing a letter to a business, you want a document with only one column, which goes all the way across the page, and from top to bottom of the page. When you sit down to author a newsletter for a local organization, however, you may want a large title across the top, and several columns for quick news articles.

With KWord, you can use this predetermined notion of how your document should look too make your work easier. By using a template, you can create a set of frames to approximate this final layout. For your business letter, you can select one large frame that covers the page from top to bottom and side to side (excluding margins of course). For that newsletter, however, you may decide that a two or three column document is more to your liking. Once you select this template, KWord will create the frames for you.

What if I decide later to change my layout

This is not a problem. If you begin your document as a single column document and decide later that two columns is better for your needs, you can add another column. The purpose of templates is not to limit your ability to change your layout, but rather to take some of the work load off you whenever possible. Choosing the correct template when you begin your document will simplify the formatting (as opposed to always selecting the default template and making your changes later.), but it is also important to remember that choosing the wrong template will not limit your work.

Working with frames (aka Your First Document)

The following section, consists of two fundamental topics which you should understand before we continue, followed by a step by step walk through of the most important functions you will need to understand to complete a complex document. We will generate the start of a newsletter using this tutorial. If you do not want to complete the tutorial, or have questions about a specific aspect of frames, you can use the following to jump directly to that section of the tutorial:

This tutorial is designed to be done in order, starting with The difference between Text Oriented and Page Layout templates. I recommend going through the tutorial in order at least once.

Before we begin with the tutorial, it is important that the difference between Text Oriented and Page Layout templates is clear in your mind.

As you can see, the choice between Page Layout and Text Oriented templates is a choice between flexibility (Page Layout) and convenience (Text Oriented). You can create any document you like with either type of template.

If the concept of templates is still unclear, please follow along with the following tutorial. The first document you create will use a Page Layout template. This should help clarify exactly how templates function.

To begin entering text (or adding any sort of data for that matter), to a document, you must first let the computer know which frame to put the data in.

Step 4: Place the mouse cursor over the upper-left frame

Step 5: Click once with the left mouse button.

This selects a frame. You can tell this is the current frame because a cursor appears in the upper left corner.

Step 6: Enter the following text into the keyboard: KWord Press Release.

This is some sample text for our newsletter.

Step 7: Select KWord Press Release by placing the mouse cursor on the left end of the text. Click once with the left mouse button and drag the mouse cursor to the right. Selected text will be white text on dark background.

Step 8: Click inside the text size drop down box. Change this number to 36.

This changes the size of the text to one more appropriate for a title.

Now that we have entered some text, we can see that the frame is too large for the text.

Step 9: Place the mouse cursor over the frame border, and click once.

This will select this frame, so it can be re-shaped.

You will now notice the frame is outlined in black, with 8 black squares on the outline. These squares are used for re-sizing the frame.

Step 10: Place the mouse cursor over the black square in the lower right corner of the frame. Click with the left mouse button and hold it down. Drag the mouse up and to the left.

Notice how the frame changes shape. Adjust the size and shape of the frame until it looks like this:

When it does, release the mouse button.

Now that we have created a title block, we will center it at the top of the page.

Step 11: Place the mouse cursor over the border of the frame (but not on any of the black squares).

The cursor will now change to a 4 way arrow. This indicates KWord is ready to move the frame on the page.

Step 12: Click and hold with the left mouse button. Drag the mouse, and the frame will follow it. Position the frame in the center of the page near the top. When you are satisfied with its final location, release the mouse button.

Step 13: Begin by selecting Insert->Text Frame

The cursor has changed to cross-hairs. You can draw your new text box with this cursor. Start by placing the cursor at one corner. Click and hold the left mouse button. Drag the mouse diagonally. An outline will appear which represents your new text frame. When you have a text frame of reasonable size, release the left mouse button.

It is not important if your text box does not resemble the example for the purposes of this tutorial.

When you release the left mouse button, a new dialog box appears.

This dialog box lists all the current frame sets. The default value is highlighted. By selecting the default value, you will create a new frame set (text will not flow from any other frame into this frame)

Step 14: For the purposes of this tutorial, select Frameset 2

Step 15: Select OK

What you have just done, is connect frameset 2 to your new text frame. To test this:

Step 16: Click once inside the new frame.

Notice that your cursor immediately jumps to the frame below the newly created text frame. That is because that lower left frame is the first frame in the current frameset.

Step 17: Begin typing. You will need to type quite a bit, but keep typing. When you run out of space in the text frame, you will see your new text is moved immediately into your new text frame.

Now we will delete an unneeded frame. (Yes I know, we just created a new frame, but KWord will forgive you being fickle). We will delete the long text frame on the right side of the page.

Step 18: Place the mouse cursor over the frame border of the right hand text frame, and click with the left mouse button.

This selects the frame.

Step 19: Select Frames->Delete Frame

This deletes the frame.

Hopefully this tutorial has introduced you to the basics of using frames in KWord.

At this point, you have been introduced to:

Now you should begin to feel more comfortable with the basics of KWord.

Along the left and top edges of the Document area, are a horizontal and a vertical ruler.

These rulers measure from the top left edge of the page.

Each ruler has a bright area surrounded by a dark area. The bright area shows the size and location of the currently selected frame on that page. As you change frames, the bright area changes to reflect the new frame's settings.

The ruler can measure the page in 3 units of measure:

To change the units of the ruler, place the mouse cursor over one of the rulers (either one), and click with the right button on your mouse.

Select your choice from the sub-menu. You will notice both rulers change to the new unit of measure.

You may also notice two vertical arrows (one pointed up, the other pointed down), on the left side of the bright area of the horizontal ruler. These are used to adjust the margin of a paragraph. For more information, see the section entitled Formatting Paragraphs.

Finally, you may see some black marks, which are not part of the ruler. They may appear as L shaped, a Reverse-L, an Upside-down T, or an Upside-down T with a dot in it. These are location of tab stops. For more information see the section entitled Using Tab Stops.

Once you have entered text and data into a document, you will usually want to save this to a file on your hard drive.

The Save Command

The Save command can be invoked 3 ways:

• By selecting File->Save from the Menu Bar

• You can use the keyboard shortcut: Ctrl+S

• or by clicking on the toolbar.

Any of these methods results in the same action by KWord.

By selecting the Save command, you are instructing KWord to save the file under the current filename. You will not be given the option to change the filename or its location. If you want to change the name of the file, or where it is saved, you must select File->Save As... from the Menu bar.

If you have not saved this file before, it does not have a filename. KWord automatically executes the Save As... command so you can provide a file name.

KWord does not report a sucessful save. Therefore, if the file was saved without incident, KWord will return you to editing your document.

You can verify that the file was saved, by checking KWords title bar. If there are unsaved changes, the titlebar will have [modified] in the titlebar. If the save was successful, only the filename will be in the titlebar. If there is a probelm with the save, an error box will appear.

Saved Successfully

The document still has unsaved changes

The Save As.. Command

The Save As... command can be invoked 2 ways:

• By selecting File->Save As... from the Menu bar

• or by trying to Save a file which does not yet have a filename.

The difference between the Save and the Save As... command, is the Save As... command prompts you for a filename, and lets you select a different file format or location. The Save command simply saves the file in the previous location.

When you select the Save As... function, a dialog appears.

Lets look at this dialog more closely:

This dialog shows my current directory is /home/mmcbride/kword. You can see this by the textbox at the top of the dialog

The large box below that shows I currently have 1 folders in this directory, entitled Past Work, and 2 files (Job Description and Resume).

In the upper left corner, is a blue arrow pointed up. This arrow will take you up one level in the directory structure.

The next two buttons are backwards and forward buttons. These buttons work just like a browser, where you can use the back button to travel to the previous directory, and the forward button to advance into a directory you just came from.

Next to the arrow buttons, is a button that looks like a house. Clicking this will take you to your home directory.

Next to the home button, is a reload button. Clicking this button, causes KWord to reload the current directory in the event things have changed.

Next to the reload button, is a button with a grey ribbon on it. This button allows you to set and navigate through bookmarks. This is a quick way to jump to commonly accessed directories. By clicking this button, a submenu appears which allows you to add bookmarks or jump to a new bookmark.

Next to the bookmark button, is a new folder button. If you want to create a new folder, simply click the button. KWord will ask for a name for the folder. Then the folder will be created and you will automatically be placed in the new folder.

The text box labled Location is blank, which indicates this file does not currently have a filename at all.

The text box labled Filter shows we intend to save this as a KWord file. Using KWord, you can save the file as other formats. For information on other filters, see the section on Filters.

There is a Cancel button, if you click this button, the save will be aborted, and you will return to editing the document.

There is an OK button, which will be used when we have selected the correct location, correct format and correct filename. Clicking this button saves the file.

Using this dialog, you can move through the directory tree to find a location to save your document in.

To enter a folder click on that folder. To exit that folder, click the blue up arrow button.

When you are in the correct folder, you can type a name into the Location box. There is no need to put a .kwd at the end of your filename, KWord will do this for you.

Note

UNIX® filenames are more flexible than many other operating systems. Filenames can:

• be of nearly any length

• be any comination of upper and lower case letters

• include spaces and puncuation

Filenames should not:

• begin with a space or period

• end with a common file extension (.ps,.pdf,etc). This will tell KWord to try to export to that filetype. KWord has only certain specific filters.

Once you have entered the correct information you can click on OK to complete the save.

KWord does not report a sucessful save. Therefore, if the file was saved without incident, KWord will return you to editing your document. If there is a probelm with the save, an error box will appear.

Note

KWord will only allow you to save your file where you are allowed to by the permisions listed by the operating system. If you try to save outside that area, KWord will generate an error.

The Open command can be invoked 4 ways:

Any of these methods results in the same action by KWord.

When trying to open a file, a dialog appears.

Lets look at this dialog more closely:

This dialog shows my current directory is /home/mmcbride/kword. You can see this by the textbox at the top of the dialog

The large box below that shows I currently have 1 folder in this directory, entitled Past Work, and 2 files (Job Description and Resume).

In the upper left corner, is a blue arrow pointed up. This arrow will take you up one level in the directory structure.

The next two buttons are backwards and forward buttons. These buttons work just like a browser, where you can use the back button to travel to the previous directory, and the forward button to advance into a directory you just came from.

Next to the arrow buttons, is a button that looks like a house. Clicking this will take you to your home directory.

Next to the home button, is a reload button. Clicking this button, causes KWord to reload the current directory in the event things have changed.

Next to the reload button, is a button with a grey ribbon on it. This button allows you to set and navigate through bookmarks. This is a quick way to jump to commonly accessed directories. By clicking this button, a submenu appears which allows you to add bookmarks or jump to a new bookmark.

Next to the bookmark button, is a new folder button. If you want to create a new folder, simply click the button. KWord will ask for a name for the folder. Then the folder will be created and you will automatically be placed in the new folder.

The text box labled Location is blank. Once you click on a filename, that filename will appear in this blank. Alternativly, you can simply type the filename in the blank.

The text box labled Filter shows we intend to load all file types. Using KWord, you can load files from other formats. For information on this, see the section on Filters.

Using this dialog, you can move through the directory tree to find a location to load your document from.

To enter a folder, you double click on that folder. To exit that folder click the blue up arrow button.

There is a Cancel button, if you click this button, the load will be aborted.

There is a OK button, which will be used when we have selected the correct location, correct format and correct filename.

The Print command can be invoked 3 ways:

No matter how you do this, the KDE print dialog will appear.

The top drop down box labeled Name shows the currently selected printer. To configure this printer click on the Properties button.

To select a different printer, click on the dropdown box and select the desired printer.

If you want to print your output into a postscript file, select Print to File. You can now use the Browse button to locate the files destination. As an alternative, you can enter the absolute path and filename for your new file.

Under Page Selection, you can select either to print the whole document (the default), print the page the cursor is located on, or print a range of pages. If you select the Print Range option, you will be given the opportunity to select your start and end pages in the text boxe provided.

In the box in the lower right, you should set the number of copies you want printed. You can either enter the number directly into the box, or use the arrows to adjust the number. KWord can print a maximum of 9999 copies at once.

You can have KDE collate your documents by clicking on the Collate check box. If selected, KDE will print all of the pages for copy 1, then print all the pages for copy 2, etc. If not selected, KDE will print all of the copies of the first page, then all of the copies of the second page, etc.

You can also determine if the document is printed in forward order (print first page first), or reverse order (print last page first).

Just above the OK you can tell KDE to print the Even pages, the Odd pages or All pages.

When you are satisfied with your selections, you can click OK to print.

If you click on Cancel, the printing will be aborted.

It happens all the time. You are working on a document, and you make a change. Then you realize, thats not what you wanted to do at all!

Fortunately, KWord has a solution for you.

Each time you make a change to a document, KWord remembers what the change was. If you decide to remove some of the changes, you can “Undo” each change one at a a time.

As an example, William Shakespeare is using KWord to write his new drama. He types in the following verse:

Now he thinks to himself, “Maybe Verona is not the ideal place?”

So he changes the line:

“No”, he says to himself, “that screws up the meter of the poem”, and decides to change it back.

He selects Edit->Undo from the menubar.

The text now reads “Verona” again.

If, after you Undo a change, and then decide that was a mistake, you can select Edit->Redo and the Undo is reversed.

The “clipboard” is a concept familiar to most people who have used modern word processors. It is a piece of your computers memory which is set aside as a temporary storage space. You can “Cut” or “Copy” text from your document into the clipboard. You can then move to another part of the document, and “Paste” this text back into the document at the new position.

The most common use for the clipboard is to move or coppy text which you have already entered into one part of your document to another part of the same document or to another document entirely.

This concept is probably best described with an example.

To do this, we will begin with a test sentence

“The big, red fox jumped over the lazy dog.”

Using the mouse or keyboard, you select the phrase “big, red”.

Now select Edit->Copy from the menubar, click from the toolbar or press Ctrl+C.

This has moved a copy of the selected text to the clipboard.

You now place the mouse cursor between “lazy” and “dog” and click once.

Now select Edit->Paste from the menubar, click from the toolbar or press Ctrl+V

The resulting sentence is:

“The fox jumped over the lazy big, red dog”

The Spell Checking... command can be invoked 2 ways:

Spell Checking your document is controlled through a dialog box.

In this example, the mispelled word KWord found, was youve. It has only one suggestion you've.

There is a progress bar below the list of suggestions which tells you how much of the document has been spell checked.

From here you have eight options:

When the entire document has been checked, KWord will return you to editing your document.

Auto correction is a system for correcting common typing errors, converting abbreviations to their full spelling and adjusting capitalization. As you could guess from its name, this all occurs automatically, while you are editing your document.

To adjust the options for auto correction, select Tools->Autocorrection... from the Menu bar

A dialog window appears to help you set your options.

Simple Autocorrection

Replace Quotes by Typographical Quotes

When selected, this option will replace the standard keyboard quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons.

Convert the first letter from the first word of a sentance automatically to Upper Case

When selected, KWord will automatically capitalize the first letter after a period.

Convert two Upper Case letters to one Upper Case and one Lower Case letter

When selected, KWord will automatically convert a double capital letter (a common typographical error), into a single capital letter.

Advanced Autocorrection

To switch to the Advanced Autocorrection, click on the tab labled Advanced Autocorrection.

This allows you to automatically have KWord replace one string of text with another. This can be useful for special symbols, commonly used abbriviations that you want spelled out, or abbreviations.

KWord comes standard with 4 autocorrection strings. Each string listed in the column labeled Find will be automatically replaced with the text in Replace.

Adding an autocorrection string

To add an autocorrection string, simply click on the Add button. This will bring up a dialog box.

Enter the text you want KWord to search for in the text box labeled Find. Alternativly, you can click the button to the right of the Find text box, and you can select a special character from the table provided.

Now enter the text you want to replace it with in the text box labeled Replace. The button to the right of the Replace. text box works the same as the button next to the Find text box.

When these are entered, click OK. Your text strings are now added to the table.

If you select Cancel, your strings will not be added.

Editing an autocorrection string

Begin by clicking once on the string you want to edit. It will be highlighted. Now click on the Edit button. The dialog will appear with the familiar fields for you to edit. When you are done, simply select OK to keep your changes, or Cancel to forget your changes.

Deleting an autocorrection string.

Simply click on the string you want to delete. Now click the Remove button. The string is removed.

Warning

Be aware that KWord does not give you a chance to back out once you have deleted a string. Be sure you have slected the correct string before you click the Remove button.

Since KWord is a frames based word processor, an understanding of Frames is necessary for all but the most simple of documents.

This section is designed to give you a firm understanding of how to create, destroy and manipulate frames so KWord can provide you with the exact document you want.

Adding a Text Frame to a Document

Adding a text frame can be done one of three ways:

• By selecting Insert->Text Frame... from the Menu bar

• You can use the keyboard shortcut: F6

• or by clicking on the tool-bar.

Whatever method you choose, KWord responds by changing the cursor to a set of cross hairs.

Using the mouse, place the cursor at one of the corners of your new text frame. (Any corner will work)

Now click and hold with the left mouse button.

Drag the mouse towards the opposite corner of the rectangle. As you drag the mouse, you will see a box drawn. This box represents the boundaries of your new text frame.

When you are satisfied with the size and shape of your new text box, release the mouse button.

A dialog box appears.

The purpose of this dialog box is two fold:

1. Determine which frame set this new frame will belong to

2. Set up text flow options.

The tab labeled Connect Text Frames in this dialog box is used to determine which frame set this new text box belongs.

Using the example given, you have just created a new frame in a document which currently has two framesets (called Frameset 1, and Frameset 2).

You now have the option of either:

1. appending this text box to one of the previously created framesets.

   To do this, simply select the frame set you want to connect this new text box two (either Frameset 1, or Frameset 2)

   When this text frame is created, the new text frame will become the last frame in the selected frame set.

   or

2. You can create a new frame set. This newly added frame will be the first (and currently only) frame in the frame set.

   If you want this to be a new frame set, you can enter a descriptive name for your new frame set. (A name which will tell you what you might find in that frame set). This name should be entered in the text box labeled Name of new Frameset.

The other tabs in this dialog box, can be used to set some options for this frame. For more information on these options, see the section entitled Formatting Frames.

If you click OK, the new frame will be created.

If you click Cancel, the new frame will not be created, and you will be returned to editing your document.

Resizing an Existing Frame

It is also easy to change the size or shape of a frame.

Place the cursor on the border of the frame you want to change the size or shape of and click once with the left mouse button. This selects this frame as the current frame.

There are now 8 black squares on the edges of the frame. By moving these squares, you will be able to drag the frame border(s) to a new location.

Each square will move a different combination of borders.

As an example: To move the bottom border of a frame, place the mouse over the box at the six o'clock position in the frame. When the mouse is over the box, it will change to a double headed arrow.

Now click with the left mouse button and hold the button down. As you move the mouse up and down on the page, you will see that the frame changes shape to match your mouse movements. When you have the bottom edge of the frame where you want it, simply release the mouse button, and your changes will become permanent.

If you need to resize the frame of a neighboring frame, you should click once inside that frame (to make it the current frame), and you can move its borders in the same fashion.

Note

If you are using a Text Layout Template, you cannot change the size of the primary frame by dragging the edges of the frame. If you want to resize this frame, you must do so by Changing the margins

For each frame in your document, you can:

All of these settings can be determined in the Frame Properties dialog box.

In order to adjust the properties of any frame, you must first select the frame you want to change.

Simply click once on the frame border of the frame you want to edit.

You can now edit the properties one of two ways:

The Properties dialog consists of one dialog box, with four index tabs labeled Options, Text Run Around, Connect Text Frames and Geometry.

It is a common situation. You define a frame, and begin to type. There is too much text to fit within the current bounds of the frame.

KWord has three solutions to this problem. Using this dialog, you can determine which method it uses.

If you choose Create automatically a new frame, whenever a frame set becomes full, KWord automatically creates a new page. On this new page, it creates a new frame, of the same size and position. It also sets the frame so that your text automatically flows into the new frame

If you choose Resize automatically last frame, whenever a frame set becomes full, KWord automatically extends the bottom border of the text frame to accommodate the new text. It will continue to expand as new text is added.

The third solution is not really a solution at all. If you select Don't show the extra text, KWord does not create a new frame or change the current frame in any way. You will need to manually resize the current frame, or add a new frame to the frame set.

To adjust how text flows around overlapping frames, click the tab labeled Text Run Around.

When you overlay two text frames, and text from both frames is competing for the same space on the page, KWord can (at your option), make sure that text from two frames does not overlap.

As you can see from the options in the dialog box, there are three possible choices.

You can also determine how close your frames appear by setting the Runaround Gap in the text-box provided. Increasing the size of the runaround gap will create a white border between the text in the two text frames.

You can adjust the size, position and margins of your frame by clicking on the tab labeled Geometry

This dialog box allows you to specify exactly where the frame goes and how large it is.

You can locate your frame on the page by first entering the top and left measurements. This determines where the top left corner of the frame will be. All measurements are from the top left corner of the page.

You can also determine the exact size of the frame by entering its height and width in the text boxes provided. These two measurements are relative to the top left corner of the frame you specified above.

You can also use this dialog box to specify margins for your frame. The margins of the frame are similar to margins on a page. By entering a margin into the text boxes, you can have KWord automatically set aside a border of white space around the text in this frame. This will ensure that the text will not be located too closely to other frames or margins.

This section will detail all the options available to format your paragraphs.

Before you start formatting a paragraph, ensure your cursor is currently located in the paragraph you want to format.

The formatting paragraphs dialog consists of 5 tabbed sections labeled Indent and spacing, Aligns, Borders, Bullets/Numbering, and Tabulators

Indents and Spaces

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labeled Indent, and consists of three parts:

Left

You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that separately.

Right

Entering a non-zero number here causes all lines of the paragraph (including the first line) to be moved away from the right margin.

First Line

Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section controls how KWord divides paragraphs when they occur over a page or frame edge.

The first option is labeled Keep lines together. If this option is selected, then all of the lines of the paragraph will remain on the same page. If this is not selected, KWord may choose to move to a new page or frame while in the middle of the paragraph. For most work, this option is usually left unchecked.

The option labeled Keep lines together, works as follows. When this option is checked, and the paragraph moves to the next frame in the frame set, a hard frame break will be inserted in front of the current paragraph. This will serve to keep the paragraph in the next frame, even if text prior to that frame is deleted. This option is often used in conjunction with Keep lines together, to ensure that the paragraph does not creep back onto the page during editing.

The next section is labeled Line Spacing. It consists of two elements:

Drop-down box

!!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

Note

Changes to this entry do not affect the line spacing between lines of different paragraphs.

The last section is labeled Paragraph Space. It consists of two entries:

Before

By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

After

By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Aligns

This section determines how the text is placed within the line. With other applications, you may have referred to this as Alignment, or Justification.

As you can see, there are only 4 choices.

If you choose Left, Right or Center, the text will be moved on the line so that it aligns with the left margin, aligns with the right margin, or is centered between the margins respectively.

If you choose Justify, KWord will increase the space between words, so that each line (with the exception of the last line in a paragraph), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Borders

The next section is used to define and configure graphical borders around your paragraphs.

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Style

You can use this drop-down box to select the overall type of the new border.

Your choices are previewed in each selection.

Width

This will determine how wide the resulting border will be. It is measured in points.

Color

Clicking on the color bar will allow you to select a color using a new dialog box

Now that you have determined how the borders should look, you need to tell KWord which edges of the paragraphs need borders.

	Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
	Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
	Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
	Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The Preview window will show you how your paragraph borders will look.

Bullets and Numbering

A very common element of a document, is a list of items. The list contains several elements. These elements may be numbered, for easy reference. Alternatively, the list elements may be simply set off from the rest of the text with a special character. These special characters are called bullets.

You can use this dialog box to define your bullets or the numbering method of your list.

The first thing you may notice about this dialog box, is the large preview window on the right side of the box. This can be used to approximate the final look of your list.

Along the left side, the top section of the dialog box is divided has three options.

Tabulators

This dialog is used to adjust the tab stops. For more details, see Using Tab Stops.

Tab stops are a (very useful) holdover from the days of typewriters. They allow you to align text into columns quickly and easily.

When a tab stop is in place, you can immediately jump to that horizontal position on the page by pressing the "Tab" key. Tab stops are most commonly used to align columns in a table, or to automatically indent paragraphs.

Tab stops are part of the properties of a paragraph. Each paragraph keeps track of its own set of tab stops. You can view the tab stops of a particular paragraph by placing the mouse cursor within a paragraph, clicking once, and checking the top ruler. The tab stops are marked as symbols in black.

KWord recognizes 4 types of tab stops. Each of these types has a corresponding symbol to help you identify the type in the ruler.

Type	Symbol	Description
Right Tab Stop		With a right tab stop, the right edge of the next set of words is aligned at the tab stop.
		Example:
Center Tab Stop		With a right tab stop, the text is centered at the tab stop.
		Example:
Left Tab Stop		With a left tab stop, the left edge of the next set of words is aligned at the tab stop.
		Example:
Decimal Tab Stop		With a decimal tab stop, the decimal points of the text are aligned at the tab stop.
		Example:

Setting Tab Stops

Tab stops can be set one of two ways:

• Using the rulers of KWord

• Using a specialized dialog panel.

Using the Ruler

You can use the top ruler on KWord to interactively insert tab stops.

First, you should select the type of tab stop you want to use.

Place the mouse cursor over the current tab character (located directly to the left of the top ruler). Click once with the right button of the mouse. A small submenu will appear. You can select the tab stop you want from the sub menu.

Tip

You can also use the left mouse button to cycle through the different types of tab stops.

Click once on the current tab character, and the tab stop changes from ‘Left Tab Stop’, to ‘Center Tab Stop’. If you continue to click with the left mouse button, you will change to ‘Right Tab Stop’, then to ‘Decimal Tab Stop’, then back to ‘Left Tab Stop’.

Once you have the correct type of tab stop, you can simply place the mouse cursor on the top ruler bar, and click once with the left mouse button. This will place a tab stop at that position.

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now add tab stops by:

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click OK to finish.

Moving Tab Stops

Tab stops can be moved one of two ways:

• Using the rulers of KWord

• Using a specialized dialog panel.

Using the Ruler

1. To move a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop to its new location

3. When the tab stop is where you want it, release the mouse button.

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now move tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click Modify.

3. Edit the horizontal location of the tab stop in the space provided. The units are listed above the text box.

4. If you need to make changes, select the type of tab stop from the list on the right.

5. Click “OK”.

Removing Tab Stops

Tab stops can be removed one of two ways:

• Using the rulers of KWord

• Using a specialized dialog panel.

Using the Ruler

1. To delete a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop off the edge of the document.

3. Release the mouse button.

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now delete tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click Delete.

When you are done adding tab stops, you can click OK to finish.

This section will cover the changes you can make to individual or blocks of characters including:

Changing Size, Font, Font Style and Character Set

Using the Keyboard or Tool-bars

There are several keyboard shortcuts which you can use to make common changes to character formatting. After selecting the text, you can use these key combinations to toggle each attribute.

The Basic Formatting Tool bar also has buttons which you can use to toggle these same attributes.

The following table details each attribute, the tool bar buttons and the keyboard shortcuts.

Attribute	Tool bar Button	Key Combo
Font Size		-
Font		-
Bold Face		Ctrl-B
Italics		Ctrl-I
Underline		Ctrl-U

Note

You cannot change the Character Set using the keyboard or the tool-bar, you must use the dialog box.

Using the Dialog Box

If you have many changes to make, you can also use a dialog box to set these same attributes.

You can open the Character Formatting Dialog box in one of two ways:

• Select Format->Font from the Menu bar

• You can use the keyboard shortcut: Alt-F

Either method will open a dialog box

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking OK will commit your changes to the document.

Clicking Cancel will abort all changes made.

Note

The default sentence for the preview box is ‘The Quick Brown Fox Jumps Over The Lazy Dog’.

You can change this sentence by clicking once within the sentence. You can then change the sample sentence to anything you want.

This can be especially useful if you need to view numbers, special characters, or non-arabic characters

The sample sentence will revert to the default the next time you open this dialog.

When you build documents that are more complex than a business letter, such as a book, newsletter, or resume, the document is often broken down into sections. Each of these sections may have a similar appearance.

You can use styles to easily keep a consistent look throughout your document.

As an example, if we look at a snippet of a document, and assign different styles to appropriate parts :

In this example, you can see this computer manual consists of two sections. To the title text of each section, we have changed the text style to “Section Title”. The rest of the document text is left as “Normal Text”.

We do not need to know how exactly we want the text and paragraphs of these sections to look yet. All we need to do is identify these sections of text as “Section Titles” or “Normal Text”.

Once we have finished the document, you can change the look of all the text labeled “Section Title” all at once.

This will ensure that all section titles appear consistent throughout your document.

KWord has 11 predefined Styles. For a list of them, and the formatting options, click here.

Creating a Style

If you plan on using Styles extensively in a large document, you will probably want to create new styles specific for your needs.

To create a new style:

Procedure 8.1.

1. Select Extra->Stylist from the Menu bar.

   This will bring up a dialog box

   

2. Click Add.

   This will bring up another dialog box

   

3. Type a descriptive name in the box labeled Name. This will be the name of the style.

4. Now select a style from the drop-down box labeled Following Style Template. This will be the basic style that you modify to create your new style (You have to start somewhere right?). If in doubt, ‘Standard’ is fine.

5. Now you can make the changes you need to create your new style.

   The preview box will show you what your new style will look like.

   Use the buttons labeled Font, Color, Spacing and Indents, Alignment, Borders, Numbering, and Tabulators to create the style.

   If you want to change the scope of the style, see the section entitled Controlling Styles.

   Click OK to create your new style.

   Click Cancel to abort the creation of the style.

Changing the Font Size, Type etc.

You can change the font size, character set, font, character set and toggle italics and bold face by clicking on Font. This will open a new dialog box.

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking OK will commit your changes to the style.

Clicking Cancel will abort all changes made in this dialog box.

Changing the Font Color

You can change the font color of your new style, by click on Color.

You can now choose a color for the selected text using the Color Selection Dialog Box.

Changing Paragraph Spacing and Indents

To change the paragraph spacing and indentation of the paragraph of your style, click on "Spacing and Indents". This opens a new dialog box.

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labeled Indent, and consists of three parts:

Left

You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that separately.

Right

!!!!Just blacked out!!!!!

First Line

Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section is labeled Line Spacing. It consists of two elements:

Drop-down box

!!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

Note

Changes to this entry do NOT affect the line spacing between lines of different paragraphs.

The last section is labeled Paragraph Space . It consists of two entries:

Before

By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

After

By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Changing Paragraph Alignment

To change how he text is placed within the line, click on Alignment. This will open a new dialog box.

As you can see, there are only 4 choices.

If you choose Left, Right or Center, the text will be moved on the line.

If you choose Block, KWord will increase the space between words, so that each line (with the exception of the last line), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Changing Paragraph Borders

To add borders to your style, click on Borders. This will open a new dialog box.

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Determine the "Look" of the border.

Style

You can use this drop-down box to select the overall type of the new border.

Your choices are: Solid Line, Dash Line, Dot line, Dash Dot line, Dash Dot Dot line

Width

This will determine how wide the resulting border will be. It is measured in points.

Color

Clicking on the color bar will allow you to select a color using a new dialog box

Selecting the borders

	Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
	Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
	Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
	Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The "Preview" window will show you how your paragraph borders will look.

Changing Paragraph Numbering/Bullets

To add bullets or numbering to your style, click Numbering.

!!!!!!!!!!Still needs work before writing!!!!!!!!!

Changing Tab-stops.

You can define tab stops for your styles. To do so, click Tabulators. This will open a new dialog box.

You can now add tab stops by:

Procedure 8.2.

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click OK to finish.

Editing a Style

The true power of styles, is the ability to edit the formatting options of that style after you have defined the style. By changing the formatting of the style, you immediately change every paragraph with that style, and you maintain a consistent look to your document.

You will also notice, that editing the formatting options of a style, uses the same interface you used to create the style in the first place.

To edit a current style:

Procedure 8.4.

1. Select Extra->Stylist from the Menu bar.

   This will bring up a dialog box

   

2. Select the style you want to edit from the list in the left

3. Click Edit.

   This will bring up another dialog box

   

4. Now you can make the changes you want to this style.

   The preview box will show you what your new style will look like.

   Warning

   Do not change the name of your template.

   Doing so will delete your current style from the list (and create a new one with the new name).

   Any paragraphs which were originally formatted with this style, will revert to “Standard”.

   Use the buttons labeled Font, Color, Spacing and Indents, Alignment, Borders, Numbering, and Tabulators to alter the look of the style.

   If you want to change the scope of the style, see the section entitled Controlling Styles.

   Click OK to commit your changes.

   Click Cancel to abort all changes to this style.

Changing the Font Size, Type etc.

You can change the font size, character set, font, character set and toggle italics and bold face by clicking on Font. This will open a new dialog box.

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking OK will commit your changes to the style.

Clicking Cancel will abort all changes made in this dialog box.

Changing the Font Color

You can change the font color of your style, by clicking on Color.

You can now choose a color for the style using the Color Selection Dialog Box.

Changing Paragraph Spacing and Indents

To change the paragraph spacing and indentation of the paragraph of your style, click on Spacing and Indents. This opens a new dialog box.

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labeled Indent, and consists of three parts:

Left

You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that separately.

Right

!!!!Just blacked out!!!!!

First Line

Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section is labeled Line Spacing. It consists of two elements:

Drop-down box

!!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

Note

Changes to this entry do NOT affect the line spacing between lines of different paragraphs.

The last section is labeled Paragraph Space. It consists of two entries:

Before

By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

After

By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

Click OK to accept your changes.

Click Cancel to reject any changes you made with this dialog box.

Changing Paragraph Alignment

To change how he text is placed within the line, click on Alignment. This will open a new dialog box.

As you can see, there are only 4 choices.

If you choose Left, Right or Center, the text will be moved on the line.

If you choose Block, KWord will increase the space between words, so that each line (with the exception of the last line), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

If you are happy with the change you made, click OK to accept your changes.

Click Cancel to reject any changes you made with this dialog box.

Changing Paragraph Borders

To add borders to your style, click on Borders. This will open a new dialog box.

You can tell KWord to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Determine the "Look" of the border.

Style

You can use this drop-down box to select the overall type of the new border.

Your choices are: Solid Line, Dash Line, Dot line, Dash Dot line, Dash Dot Dot line

Width

This will determine how wide the resulting border will be. It is measured in points.

Color

Clicking on the color bar will allow you to select a color using a new dialog box

Selecting the borders

	Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
	Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
	Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
	Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The Preview window will show you how your paragraph borders will look.

Click OK to accept your changes.

Click Cancel to reject any changes you made with this dialog box.

Changing Paragraph Numbering/Bullets

To add bullets or numbering to your style, click Numbering.

!!!!!!!!!!Still needs work before writing!!!!!!!!!

Click OK to accept your changes.

Click Cancel to reject any changes you made with this dialog box.

Changing Tab-stops.

You can define tab stops for your styles. To do so, click Tabulators. This will open a new dialog box.

You can now add tab stops by:

Procedure 8.5.

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click OK to finish.

You can divide the page into several columns, of equal width, with a user controlled space in between each column.

To change the number and width of columns:

KWord has the built in ability to generate simple tables.

!!!!Need to add more here -- Table formatting not implemented well!!!

If you need more complicated functionality or you want more control over the look of your table, you can Embed a KSpread Table in your document.

This section of the document will cover the formatting of tables created in KWord

Adding a new Table

You can create a table in KWord in one of three ways:

• Select Tools->Create Table from the Menu bar

• You can use the keyboard shortcut: F9

• or by clicking on the tool-bar.

This will open a dialog box.

This dialog box is divided into two halves.

The right half of the dialog box provides you a quick visual guide to how many rows and columns will be created in the table. This is useful for ‘counting’ out your table. You can not edit your table layout here.

The left half of the dialog box consists of two drop down boxes, and two number selection boxes.

The number selection box labeled Number of Rows, allows you to specify from 1 to 128 rows in the table.

The number selection box labeled Number of Columns, allows you to specify from 1 to 128 columns in the table.

While adjusting either of these two options, the preview box adjusts to your new settings.

The drop down box labeled Cell Height, can be set to either of two options.

Automatic

If this option is selected, KWord will set the cell height of each cell in the new table to a size appropriate based on the size of the current text. KWord will not automatically provide additional space in each cell, because you draw a table larger (or smaller) than necessary.

As an example, if you create a table with three rows, it does not matter if you “draw” the table as 1 inch tall, or 4 inches tall, the height of each cell will be based on the current text size.

Manual

When selected, calculate the cell height by dividing the user specified size of the table by the number of rows.

If this is selected, and you create a table with 3 rows and “draw” the table 3 inches tall, each cell will be 1 inch in height. If you draw the table 1.5 inches tall, each cell will be 0.5 inches tall.

The drop down box labeled Cell Widths, can be set to either of two options.

Automatic

If this option is selected, KWord will determine the width of each cell, by dividing the total width of the frame by the number of columns. It is unaffected by the table size you have “drawn” on the document.

Manual

When selected, KWord determines the width of each cell, by dividing the width of the table you “draw” by the number of columns selected.

As an example, if you create a table with 3 columns, and “draw” it 3 inches wide, each cell will be 1 inch in width. If, however, you draw the same table 6 inches wide, each cell will be 2 inches wide.

To change the properties of the table, click on the tab labeled Properties.

!!!Not implemented yet!!!

Join Cells in Table

A table is traditionally made of a grid of rows and columns, with equal sized cells throughout the table.

Sometimes you would like to spread text out over several cells in a table. This is especially common with titles.

KWord allows you to do this by ‘Joining’ two (or more) adjacent cells of a table together.

This is an example of three cells joined together in the middle of a table.

Tip

You can join cells vertically, as well as horizontally.

To ‘join’ several cells:

Procedure 8.13.

1. You must be in Frame Edit Mode. To change to Frame Edit Mode, you can:

   • Select Tools->Edit Frames from the Menu bar

   • You can use the keyboard shortcut: F5

   • or by clicking on the tool-bar.

2. Now select one of the two (or more) cells you want to join into one. You can do this by clicking once in the cell with the left mouse button.

3. Select another cell you want ‘joined’", by holding down the Ctrl key and clicking with the left mouse button.

   Continue to select additional cells, until you have selected all the cells necessary.

   Tip

   If you have a number of cells in a row that you want to select, you can select them in two quick steps:

   First click on one of the end cells.

   Now hold down the Shift key and click on the cell at the other end of the row or column you want to join.

   All cells between these two cells will be selected.

4. Select Table->Join Cells from the Menu bar

The cells will now be joined.

Any text in the right most frame will now be located in the joined frame. Any text from any other frames will be hidden from view.

With multi-page documents, you might want to provide certain information at the tops or bottoms of each page throughout the document. They can provide the reader with important information and they tie your documents together.

Fortunately, headers and footers are really just a special type of frame. You can edit the text and data within the headers and footers

You can toggle headers and footers independently at any time.

If you are using a Word processing template, the footers will be added below the margins you set under page setup. The text within the main frames will be moved so the headers and/or footers do not overlap any text.

If you are using a DTP template, the headers/footers will be placed at the margin edges, just like in the word processing templates, but these frames are treated just like any other frame. If the text frame below the Header/footer frame is set to wrap around text in overlapping frames, that will cause the text to move.

You can toggle the headers by selecting View->Headers. from the Menu bar.

You can toggle the footers by selecting View->Footers. from the Menu bar.

KWord comes with several pre-defined templates (both Word processing and DTP templates), which are designed to get you started on your documents.

If, however, you often use the same format for a document over and over, you may want to create a template which exactly matches your needs.

You can create an unlimited number of templates in KWord, and you can organize them into categories for easy recall.

You create these templates by first generating the layout in KWord based on one of the pre-defined templates, and then you save the file. Instead of saving it as a traditional file, you save it as a template.

What follows, is a step by step process to save the current document as a template.

Once you have saved your template, the next time you open a document, you will see your new category/new template in the open file dialog.

This is an example of a new category named Newsletters, with a new template named Monthly.

hint: .templates

KWord offers the user great flexibility when it comes to toolbars. This first section will show you some of the many options you have for relocating, reformatting and removing toolbars from your desktop.

Hiding and Flattening Tool Bars

When you startup KWord, all the several toolbars are visible. If you don't think you will need a toolbar, and want to reclaim that desktop space, you have two options. You can hide the toolbars or you can temporarily flatten the toolbars.

Flattening Toolbars

Each toolbar has a stippled area to the left (or on top) of the toolbar buttons. By clicking on this area, the toolbar will be minimized.

Once a toolbar is flat, this stipled area moves up near the menubar.

Clicking on this area will restore the toolbar to its original size.

Note

Alternatively place the cursor over on the toolbar you want to flatten, and click with the right mouse button.

The mouse must be on the background of the toolbar, not over a button to use this option.

A small menu will appear at the mouse cursor. Select Flat.

To restore this menu to its original size and position, place the mouse cursor over the stipled area near the menu bar, and click with the right mouse button.

A small menu will appear at the mouse cursor. Select UnFlat.

Hiding/Restoring Toolbars

If you want to eliminate the toolbar entirely from the window, you should hide the toolbar.

To hide a toolbar, Select Settings from the menubar. This will bring up a submenu. All of the toolbars are listed. Simply select the toolbar you want to hide or restore.

Changing the look of your toolbars

Toolbars can have their buttons displayed different ways. Below are examples of the four options for the "File" toolbar.

Icons Only
Text Only
Text Aside Icons
Text Under Icons

To change the appearance of a toolbar, place the cursor over on the toolbar you want to minimize, and click with the right mouse button.

Note

The mouse must be on the toolbar, but not over a button to use this option.

A small menu will appear at the mouse cursor. Select Text position. This will open a submenu, select your preference from the list.

Note

Setting the look of one toolbar does not alter the look of another toolbar.

The Menubar contains all commands available to KWord. It is divided into 10 general categories.